Subject: Revised Quotation
Dear [Recipient’s Name],
I hope this email finds you well. I am sending you the revised quotation based on our recent discussion. This new quote includes the updated prices and terms we agreed upon. Please review the document attached. Let me know if you have any questions or need further adjustments. I look forward to your feedback.
Best regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Email Samples
Example 1: Adjusting Quotation Based on Client Feedback
Dear [Client’s Name],
Thank you for your valuable feedback on our initial quotation. We have made the necessary adjustments to better meet your requirements.
Attached you will find the revised quotation that reflects the changes based on your input. Please review it at your convenience, and do not hesitate to reach out if you have any further questions or requests.
Key Changes Include:
- Reduction in service fees by 10%
- Increased project timeline flexibility
- Enhanced support options
We appreciate your partnership and look forward to your feedback!
Best regards,
[Your Name]
[Your Position]
[Your Company]
Example 2: Revised Quotation Due to Market Price Fluctuations
Dear [Client’s Name],
I hope this message finds you well. We wanted to inform you about a revision to our previous quotation due to unexpected fluctuations in market prices for certain materials.
The updated quotation is attached for your review. Here are the details that have been modified:
- Increased material costs reflected in the pricing
- Updated delivery schedule
- Revised payment terms
We remain committed to delivering quality service to you and sincerely hope to continue our collaboration. Please let us know if you’d like to discuss this matter further.
Warm regards,
[Your Name]
[Your Position]
[Your Company]
Example 3: Clarification of Quotation Details
Dear [Client’s Name],
Thank you for your inquiry regarding our quotation. To ensure that everything is clear and meets your expectations, we have made some clarifications and minor adjustments.
Please find the revised quotation attached. Key clarifications include:
- Detailed breakdown of service charges
- Clear project milestones
- Adjusted billing process for transparency
Feel free to reach out if you need any further information or additional adjustments. Your satisfaction is our top priority.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
Example 4: Revised Quotation After Scope Change
Dear [Client’s Name],
We appreciate the opportunity to work with you on this project. Following our recent discussions regarding changes in the project scope, we have revised the quotation accordingly.
Attached is the updated quotation for your consideration. The following adjustments have been made:
- Additional services included as per your request
- Adjusted timelines to accommodate changes
- Revised costs reflecting added service offerings
Thank you for your trust in us. Please review the revised document, and let us know if any further modifications are necessary.
Best wishes,
[Your Name]
[Your Position]
[Your Company]
Example 5: Quotation Revision Due to Errors in Previous Document
Dear [Client’s Name],
I hope this email finds you well. We have performed a thorough review of our previous quotation and identified a couple of errors that needed correction.
The revised quotation is attached, with the following corrections made:
- Corrected pricing discrepancies
- Updated tax calculations
- Clarified terms and conditions
We apologize for any confusion this may have caused and appreciate your understanding. Should you have any questions or concerns, please don’t hesitate to reach out.
Kind regards,
[Your Name]
[Your Position]
[Your Company]
The Best Structure for a Revised Quotation Email
When sending a revised quotation email, it’s important to keep things clear and friendly. This email is your chance to ensure your client understands the updates and changes you’ve made. A well-structured email can make a big difference in communication and help maintain a positive relationship. Here’s a straightforward structure to follow:
| Section | Description |
|---|---|
| Subject Line | Clear and concise; indicate the revision |
| Greeting | Friendly and professional |
| Introduction | Brief statement about the purpose of the email |
| Details of the Revised Quotation | Present the updated information clearly |
| Additional Information | Any other relevant details or context |
| Call to Action | Encourage response or confirmation |
| Closing | Polite sign-off |
1. Subject Line
First things first! Your subject line should give a quick idea of what the email is about. Keep it short and to the point. Something like:
- “Revised Quotation for [Project/Service Name]”
- “Updated Quotation – [Your Company Name]”
2. Greeting
Start with a warm greeting. Use the recipient’s name to make it personal. For example:
“Hi [Client’s Name],”
3. Introduction
Kick off the email with a brief introduction. Let them know why you’re reaching out. You might say:
“I hope you’re doing well! I wanted to send you an updated quotation based on our recent discussions.”
4. Details of the Revised Quotation
This section is crucial! Clearly lay out the changes you’ve made in the quotation. You can use a bullet list or table here to make it easy to read. For example:
| Item | Old Price | New Price | Notes |
|---|---|---|---|
| Service A | $500 | $450 | Discount applied |
| Service B | $300 | $300 | No change |
| Service C | $700 | $650 | Revised scope |
Make sure to explain each change briefly so the client understands your reasoning.
5. Additional Information
If there’s anything else your client needs to know—like the project timeline or payment terms—include it here. You might say:
“Please note that this quotation is valid until [expiration date]. If you have any questions or need further adjustments, feel free to reach out!”
6. Call to Action
Wrap it up with a clear call to action. You want to encourage your client to respond. Phrases like:
- “Let me know your thoughts!”
- “Could you please confirm if this works for you?”
- “Looking forward to hearing back from you.”
7. Closing
Finish off with a warm sign-off. Something like:
“Best regards,”
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
And there you have it! A simple yet effective structure for your revised quotation emails. Following these steps can help ensure your message is clear and professional while maintaining a friendly tone. Happy emailing!
What is a Revised Quotation Email?
A Revised Quotation Email is a professional message sent to a client or a stakeholder to update or modify a previously provided quotation. This email typically contains changes to pricing, terms, or specifications related to a project or service. The purpose of this email is to clarify the revised details and ensure the recipient understands the updated offer.
In this email, the sender lists the changes made and explains the reasons for these adjustments. It also serves as a platform for the sender to reaffirm their interest in working with the recipient. The tone should be respectful and clear to maintain a positive relationship. Including a clear subject line that indicates it is a revised quotation helps the recipient quickly identify the email’s importance.
Why is a Revised Quotation Email Important?
A Revised Quotation Email is important for several reasons. Firstly, it provides clarity and transparency in business communications. When changes occur in pricing or terms, it is vital that both parties understand the new information. This email can prevent misunderstandings and disputes later on.
Secondly, it shows professionalism. By sending a revised quotation promptly, the sender demonstrates their commitment to customer service and responsiveness. This can help build trust with the client. Lastly, it serves as a formal record of the changes made. This documentation can be useful for reference in future discussions or negotiations.
When Should You Send a Revised Quotation Email?
You should send a Revised Quotation Email when there are significant changes to the original quote. This could occur due to alterations in project scope, materials, or market prices. Sending this email as soon as possible is crucial to keep the client informed.
Additionally, if a client requests adjustments to the initial quotation, a revised email is necessary. It allows you to address their concerns while providing updated terms. Finally, this email can be sent if there are changes in project timelines or payment terms. Prompt communication in these situations fosters strong relationships with clients.
What Should be Included in a Revised Quotation Email?
A Revised Quotation Email should include several essential elements. Start with a clear subject line, indicating it is a revised quotation. Open the email with a polite greeting to the recipient.
Next, summarize the changes made compared to the original quote. Be specific about what has changed, such as pricing, services, or deadlines. Include a brief explanation for these changes, emphasizing the reasons behind them.
Finally, encourage the recipient to ask questions or seek clarification. End the email with a professional closing and your contact information. This ensures that the recipient knows how to reach you for further discussion on the revised quotation.
And that wraps up our dive into the world of revised quotation emails! We hope these tips help you navigate your way through crafting the perfect message that gets your point across while keeping it friendly and professional. Thanks for hanging out with us today—your attention means a lot! Don’t forget to swing by again for more handy tips and tricks that can make your work life a little easier. Happy emailing!