Subject: Request for Bereavement Leave
Dear [Manager’s Name],
I am writing to request bereavement leave due to the death of a close family member. I need time to grieve and attend the funeral. I would like to take leave starting on [start date] and return on [end date]. Please let me know if you need any more information. Thank you for your understanding.
Sincerely,
[Your Name]
[Your Job Title]
[Your Contact Information]
Sample Request for Bereavement Leave Emails
Example 1: Loss of a Grandparent
Dear [Manager’s Name],
I am writing to formally request bereavement leave for the loss of my grandfather, who passed away on [Date]. As he was an integral part of my life, I would like to take some time off to attend the funeral and support my family during this difficult period.
I would like to request leave starting from [Start Date] to [End Date], and I will ensure that all my responsibilities are covered during my absence.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 2: Loss of a Close Friend
Dear [Manager’s Name],
I hope this message finds you well. I am reaching out to request bereavement leave due to the passing of my close friend, [Friend’s Name], on [Date]. To honor their memory and support their family, I would like to attend the memorial service.
I am requesting leave from [Start Date] to [End Date], and I will make sure to hand over my projects to [Colleague’s Name] to maintain continuity.
Thank you for your support during this challenging time.
Sincerely,
[Your Name]
Example 3: Loss of a Parent
Dear [Manager’s Name],
I am sad to inform you that my mother/father has passed away. This is an incredibly difficult time for me and my family, and I respectfully request bereavement leave from [Start Date] to [End Date] to grieve and attend the funeral.
I will ensure that my work is up to date before my leave and will communicate with the team regarding any urgent matters that arise in my absence.
Thank you for your understanding and compassion.
Sincerely,
[Your Name]
Example 4: Loss of a Sibling
Dear [Manager’s Name],
I am writing to request bereavement leave due to the unexpected death of my sibling, [Sibling’s Name], on [Date]. This is a devastating loss for my family, and I need time to grieve and assist with arrangements.
I would like to take leave from [Start Date] to [End Date]. I appreciate your support and understanding during this difficult time, and I will strive to ensure a smooth transition of my responsibilities prior to my leave.
Thank you for your consideration.
Sincerely,
[Your Name]
Example 5: Loss of an Extended Family Member
Dear [Manager’s Name],
I regret to inform you that my aunt/uncle, [Name], passed away on [Date]. In light of this, I would like to request bereavement leave for the days of [Start Date] to [End Date] to attend the services and support my family during this time of mourning.
I have arranged for my responsibilities to be shared with [Colleague’s Name] while I am away, ensuring that our projects continue smoothly. Thank you for your understanding as I navigate this difficult time.
Sincerely,
[Your Name]
How to Write a Request for Bereavement Leave Email
When you’re faced with the loss of a loved one, the last thing you probably want to do is write an email requesting time off work. But it’s important to keep things clear and professional, while also conveying your situation. Here’s a simple guide on how to structure that email, so it feels both respectful and straightforward.
Basic Structure of the Email
Your email should have a clear structure to make it easy for your manager or HR to understand your request. Here’s a simple layout:
- Subject Line: Clearly mention it’s a request for bereavement leave.
- Opening Greeting: Address your manager or HR representative politely.
- Body of the Email: State the reason for your leave clearly.
- Leave Period: Specify the dates you expect to be away.
- Closure: Thank them for understanding and offer to provide any necessary documentation if needed.
- Sign Off: Use a professional closing statement.
Key Components Explained
Let’s break down each component for clarity:
| Component | Details |
|---|---|
| Subject Line | Keep it simple: “Request for Bereavement Leave” |
| Opening Greeting | Use a friendly tone: “Dear [Manager’s Name],” or “Hi [HR’s Name],” |
| Body of the Email | Start with: “I am writing to inform you of the passing of my [relation, e.g., grandmother].” |
| Leave Period | Mention specific dates, e.g., “I would like to request leave from [start date] to [end date].” |
| Closure | Show appreciation: “Thank you for your understanding during this difficult time.” |
| Sign Off | End with: “Sincerely,” or “Best regards,” followed by your name. |
Examples for Reference
Sometimes, seeing examples can be really helpful. Here are a couple of simple examples to guide you:
- Example 1:
Subject: Request for Bereavement Leave
Dear [Manager’s Name],
I am writing to inform you of the passing of my grandmother. I would like to request bereavement leave from [start date] to [end date]. Thank you for your understanding during this difficult time.
Sincerely,
[Your Name] - Example 2:
Subject: Request for Bereavement Leave
Hi [HR’s Name],
Unfortunately, I have to reach out to you regarding the death of my father. I am requesting leave starting [start date] through [end date]. Please let me know if you need any documentation or further information.
Best regards,
[Your Name]
Using this structure will make your request clear and respectful, and it ensures you’re providing all necessary information for your employer to process your leave without hassle.
What is the Purpose of a Bereavement Leave Email?
A bereavement leave email serves an important purpose. It informs your employer about your need for time off due to the death of a loved one. This type of email helps maintain clear communication between you and your employer. It notifies them of your situation and the dates you will be absent. This allows your workplace to manage your responsibilities in your absence. Additionally, it shows professionalism and respect towards your employer and team. By sending this email, you ensure that your request for leave is formal and documented.
How Should I Structure a Bereavement Leave Email?
To structure a bereavement leave email, start with a clear subject line. Use a simple phrase like “Bereavement Leave Request.” Begin the email with a polite greeting. State your request for leave early in the email. Be direct but gentle. Mention the relationship to the deceased and the expected duration of your leave. Thank your employer for their understanding. End with a professional closing. This structure helps convey your message clearly and effectively.
What Information Should I Include in a Bereavement Leave Email?
In a bereavement leave email, include key information for clarity. Start with your full name and job title. State the date of the email. Clearly mention the reason for your leave. Explain the relationship to the deceased. Specify the dates you plan to be away from work. If needed, offer to help arrange coverage for your duties. Thank your employer for their consideration. This information helps your employer understand your request and make necessary arrangements.
When Should I Send a Bereavement Leave Email?
Send a bereavement leave email as soon as possible. Notify your employer quickly after learning about the death. Early communication allows your employer to plan for your absence. It shows respect for both your employer and your colleagues. If you are unsure of exact dates, state that in your email. Indicate that you will update your employer once you know more. Promptness in sending this email demonstrates professionalism during a difficult time.
Thanks for taking the time to read through our guide on writing a simple bereavement leave request email. We know that dealing with loss is never easy, and navigating the workplace during such times can feel overwhelming. We hope this information helps ease a bit of that burden. If you found this helpful, be sure to swing by again later for more practical tips and advice. Take care, and remember to be kind to yourself during this difficult time.